Anatomy of your External Email Signature
Font color is black throughout
First Name Last Name
Working Title | Department (optional)
Old Dominion University
Unit Address
Phone: 757-XXX-XXXX
Fax: 757-XXX-XXXX (optional)
Email: [email protected]
Department Website
Social | Social | Social (optional; 3 maximum)
Please do not print this email unless necessary.
This email and any les transmitted may contain condential information as
protected by the Family Educational Rights and Privacy Act (FERPA). If you
are not the intended recipient you are hereby notied that any disclosure,
copying, or distribution is prohibited. If you have received this electronic
communication in error, please notify me by telephone or return e-mail and
delete this message from your system completely.
Email Signature Templates
Having a standard email signature allows the Division to maintain its brand message and
deliver brand consistency.
View your email signature as an electronic business card. It upholds an identity standard,
and email signatures should follow the same conventions.
Phone and Fax can be
shortened to P: or F:
Confidentiality Statement
The Family Educational Rights and Privacy Act of 1974 is a federal law designed to
protect the privacy of education records. The law provides guiding principles to
educational institutions for appropriate use and release of student education records.
This email and any les transmitted may contain condential information as protected by the
Family Educational Rights and Privacy Act (FERPA). If you are not the intended recipient you are
hereby notied that any disclosure, copying, or distribution is prohibited. If you have received this
electronic communication in error, please notify me by telephone or return e-mail and delete this
message from your system completely.
Trebuchet MS, 10 pt
Horizontal rule
Trebuchet MS, Bold, 14pt
Outgoing links will
remain underlined
while the text will
be black.
Trebuchet MS, Italic 9pt
Student Engagement & Enrollment Services
Phone can be
replaced with ‘Direct’
Anatomy of your Internal Email Signature
First Name Last Name
Working Title | Department (optional)
Old Dominion University
Unit Address
Phone: 757-XXX-XXXX (w/ extension)
Fax: 757-XXX-XXXX
Email: [email protected]
Social | Social | Social (optional; 3 maximum)
Please do not print this email unless necessary.
Phone can be
shortened to P:
Quotations, social media and images
Quotations or statements should not be included since your signature represents the
University.
If social media links are included, use text links instead of images; images are commonly
received as attachments in emails. In some cases, email clients do not display images.
Social media can also be introduced as:
Follow us on: Social | Social | Social
The most active social media accounts should be listed rst.
If you decide to link to your SEES Unit’s social media sites, they should adhere to the Social
Media Guidelines made by University Communication.
Do not link to your personal social media accounts.
Trebuchet MS, Bold, 14pt
Trebuchet MS, 10 pt
Outgoing links will
remain underlined
while the text will
be black.
Phone can be
replaced with ‘Direct’
Trebuchet MS, Italic 9pt
Email Signature Templates
Student Engagement & Enrollment Services
Email Signature Templates
Student Engagement & Enrollment Services
Shared Mailbox
Currently, it is not possible to set different signatures for different shared mailboxes. The
signature that Outlook will use is your default email signature. If you have a shared mailbox,
follow the example below.
Anatomy of your Shared Mailbox Email Signature
First Name Last Name
Working Title 1, Title 2 | Faculty or Unit | Department
Old Dominion University | Campus or Site Location
Unit Address
Phone: 757-XXX-XXXX
Fax: 757-XXX-XXXX (optional)
Email: [email protected]
Unit Website | Department Website
Social | Social | Social (optional; 3 maximum)
Please do not print this email unless necessary.
This email and any les transmitted may contain condential information as
protected by the Family Educational Rights and Privacy Act (FERPA). If you
are not the intended recipient you are hereby notied that any disclosure,
copying, or distribution is prohibited. If you have received this electronic
communication in error, please notify me by telephone or return e-mail and
delete this message from your system completely.
Phone and Fax can be
shortened to P: or F:
Trebuchet MS, 10 pt
Horizontal rule
Trebuchet MS, Bold, 14pt
Outgoing links will
remain underlined
while the text will
be black.
Trebuchet MS, Italic 9pt
Phone can be
replaced with ‘Direct’
Thank you for your assistance in helping SEES maintain brand consistency.
